JOB DESCRIPTION:
UNITED WAY OF TUCSON AND SOUTHERN ARIZONA
Position Description
Community Development Program Coordinator Full Time, FLSA Non-Exempt
May 2016
This is a full-time, grant funded, non-exempt, administrative support position for an organized, detail oriented, motivated, professional person who can comfortably handle the requirements of multiple grants and budgets. This position reports to the Chief Impact Officer and will provide administrative support for various managers and directors working in the areas of early childhood education, family support, and school connections.
NOTE: THIS IS A GRANT FUNDED POSITION RESPONSIBILITIES:
General Office Support:
- Develops and processes purchase orders for multiple grants;
- Processes invoices from multiple sources and checks for accuracy;
- Tracks budgets and program information for multiple programs using Excel;
- Takes accurate notes at meetings and prepares notes for distribution;
- Prepares for meetings, workshops and conferences, including printing out agendas, sign-in sheets, and other materials, sending out meeting reminders, bringing necessary AV equipment, and other tasks necessary for event success;
- Organizes all logistics for professional development opportunities for multiple programs including securing venues, creating registration pages on Constant Contact or Eventbrite, tracking registrations, printing out sign- in sheets, and making copies of handouts;
- Tracks data for multiple grants. Combines data and reports submitted by sub-contractors to produce reports for funders;
- Updates weekly lists, calendar schedules, classes and events and ensures updated documents are posted on appropriate listservs, websites, e-newsletters and blogs;
- Completes and submits reports to funders in a timely fashion;
- Orders supplies, equipment, and food for meetings and events;
- Creates, modifies, and maintains letters, memos, and reports using word processing, databases, spreadsheets and other software packages;
- Learns mapping database and creates maps and charts for program managers;
- Collaborates with United Way finance staff to assure that all grant and financial procedures and payments to partners are in compliance with policies and procedures regulating United Way operations and the sub- grantee agreements in effect;
- Distributes related programmatic materials to community agencies and individuals as directed;
- Prepares, compiles and sorts documents for data entry;
- Enters data through database interfaces according to protocol;
- Verifies accuracy of data entry and corrects as necessary;
- Other duties as assigned.